It is within your control to take steps early in the process to ensure timely action. In particular:
1. Delays typically occur between the time a supervisor receives the eligibility list and the dates the interviews actually take place. Mark Walters, Director, Classified Human Resources, says, "Once you know when you will be receiving the eligibility list (typically a few days after the application), prepare for the interviews." This includes:
a. Identify the interview panel
b. Block out dates and times for interviews
c. Determine who will contact candidates to be interviewed
d. Determine who will make the logistical arrangements for interview rooms, refreshments, parking, etc.
Waiting till the eligibility list is "in hand" to plan interview times and logistics virtually guarantees a longer process.
2. Create a Time Line.
3. Create a form to keep track of applications. See Sample Applicant Status Matrix.
4. Create all form letters that will be sent to candidates both successful and unsuccessful. See samples in Chapter 3 Appendix G and Chapter 5 Appendices A-J in Policies and Procedures for Classified Employees.
5. Create informational packets to send to candidates from out of town. See informational items the School of Education sends to candidates.
6. Refer to Chapter 4 in Policies and Procedures for Classified Employees for guidance on reviewing and interviewing applicants.